So, you need to share one, or more, files with your coworkers and, after hearing about Google Drive, you have decided that it might be the right tool for you and, now, do you want to know how to share single or multiple files online for free with Google Drive?
First, we congratulate with you: when it comes to storing data and documents in the cloud, Google Drive is one of the most widely used, and best, solutions of the world.
This because not only is very practical, but also because it accepts several, and different, file formats, like Excel, PowerPoint, PDF, and so on. The user can thus store documents documents, videos, photos, and so on, online.
However, Google Drive does not only allow storage of multiple folders or data in the cloud. Its users can also share single or multiple files online for free with other people through the sharing options of the tool. The process is not very complex, but it requires some attention to be done well.
- How to share a file online to Google Drive from the computer
If you have a computer, you can connect to your Google Account to share the file of your choice. If you do not have one yet, you can create an account on Google for free by clicking here.
Once you have logged in your Google Account, to share your files, start by opening the web version of Google Drive on your computer. Then click on the file that you want to process and, after, on “Share”.
It will be not necessary to open the file in question. You can also select multiple worksheets and share them at the same time.
To do it, hold down the Ctrl key on your keyboard and click on the files that you want to share. Then, click on one of the selected files in your cloud and, finally, click on “Share”.
- How to share documents with other people on Google Drive
Now that you have an idea of how to share single or multiple files online for free with Google Drive, it is time to show you how to share documents and make them accessible on Google Drive to other people, like your coworkers.
Under “Users”, enter the email addresses of people who will be able to access the shared files. Then define the access rights of your users to your files and folders.
Click on the arrow that points down right next to the pencil. With “Edit”, your coworkers will be able to edit the files and even share them with others.
The “Comment” option allows the coworkers to comment and write suggestions on the shared file.
The “Read-only” option allows coworkers to view the same document or file without being able to edit, comment or share it.
Once you have established the access rights for all your coworkers, you can click on “Submit”. If you want to attach a notification, enter it in the dedicated field before clicking “Send”.
- How to share a file from the Google Drive mobile app
Have you installed the Google Drive application on your smartphone? Great, because you can also manage your shares from its interface.
Start by opening your application, then click on “More”, next to the name of the file concerned. Then click on “Share”.
In the new window available in the storage service, enter the email addresses of the people with whom you want to share the file.
Click on the small arrow to set user access rights (Editor, Reader or Commentator) from the Google application.
To prevent designated users from receiving a sharing notification, click “More” in the top right. The click on “Do not send notification”.
You can add a message in the “Add message” box before clicking “Send”.
The designated users receive the invitation email and they will now be able to access the shared Google documents according to the granted rights.
They can also open them in the mobile application through Google Sheet if they log in on a smartphone.
If it is a new shared document, they can open and edit it by using Google Docs.
- Sharing single or multiple files with Google Drive: frequently asked questions
Can I share several files at the same time from the Google Drive mobile app?
For simultaneous sharing of multiple files from the Google Drive mobile app, create a folder and add them. Finally, you can share the entire folder containing the files in CSV format to facilitate teamwork.
What are Google Drive’s sharing limits?
You can share your files on Google Drive with a maximum of 600 people or groups. If you want to share your files with more than 600 people, you will have to create a Google Group, then add them before sharing the files with this group.
How many people can edit or comment a document on Google Drive?
A shared document on Google Drive can only be modified or commented on simultaneously by a maximum of 100 people. On the other hand, more than 100 users can consult a file simultaneously.
